CTDBD – Call for Submissions

Phase 1: Submission and ranking

• Abstract registration: May 22, 2025  June 3rd, 2025 June 10th, 2025

• Submission (executive summary, proof of defense, and full thesis/dissertation): June 3, 2025  June 6th, 2025 June 10th, 2025

• Notification of selected works for Phase 2: July 14, 2025 July 17, 2025

Phase 2: Online presentation

• Online presentations of selected works: July 28 to August 11, 2025 August 12 to August 14, 2025

• Announcement of results: by August 15, 2025 (best thesis and best dissertation)

• Final version submission for the Proceedings: August 19, 2025

Phase 3: Presentation and award ceremony of the two winners (best thesis and best dissertation) at SBBD 2025

Selection Process

The selection will occur in two phases:

Phase 1: Each submission will be reviewed by at least three reviewers, who will evaluate the materials submitted (see the “Submission Instructions” section). Based on the reviews, the three top-rated works in each category (PhD/Master’s) will be selected: up to three PhD theses and up to three Master’s dissertations. In case of a tie, more works may be selected.

Phase 2: Authors of the selected works must present their work in a public online session to an Evaluation Committee. Each presentation must last 15 minutes and must be delivered by the author (PhD or Master). A 15-minute Q&A session will follow each presentation. The session schedule will be announced 15 days in advance. The best thesis and dissertation will be selected based on the scientific content (as evaluated in Phase 1), the quality of the oral presentation, and how well the author responds to questions.

Awards and Publication

The awarded works will be presented in person at a dedicated session of SBBD 2025. An extended abstract of the winners and honorable mentions will be published in the SBBD 2025 Proceedings alongside satellite event materials. Awarded authors (of the best thesis and dissertation) must be present at the symposium to deliver their presentations. Authors are required to use their own equipment (laptops) for the presentation. If needed, a request for equipment must be made in advance to the CTDBD coordination.

Submission Instructions

Submissions must be made by the author (PhD or Master) through the JEMS system. It is assumed that the advisor endorses the submission. Submissions must be made electronically through the following link:
https://jems.sbc.org.br/home.cgi?c=4673

Each submission must include the following documents in PDF format:

• Executive summary in the specified format

• Document proving that the thesis/dissertation was defended and approved during the eligible period (e.g., diploma, signed defense minutes, certificate)

• Full text of the thesis/dissertation

All documents must be in PDF. The evaluation will be based on the executive summary. The full document will serve as a reference source for the reviewers.

Executive Summary Format

The executive summary must include:

• 1 cover page

• Up to 2 pages of detailed description in predefined sections

• 1 page for scientific and technological production

• Unlimited pages for references

Margins: Minimum 2 cm on all sides.

Page 1 – Cover page:

• Category: Master’s or PhD

• Author

• Title

• Graduate Program / University

• Advisor (include co-advisor if applicable)

• Date of defense and approval

• Names and affiliations of the committee members

• Grade and honors (if applicable): mention if the institution assigns grades/honors, the grade obtained, and if any distinction was awarded

• Highlights: up to 5 bullet points (max. 85 characters each), highlighting innovative and/or remarkable aspects of the work, as per Elsevier’s definition of highlights

Pages 2–3 – Description using predefined fields:

• Context and Problem: Describe the motivation, relevance, applicability, impact, challenges, and innovation gaps addressed

• Objective: State the goals, especially how the work addresses the gaps using unique or innovative approaches

• Contribution: List the main contributions, including scientific innovations, datasets (with link), and public code/software (with link)

• Advancement in the State of the Art: Compare your work with related ones, referencing them numerically in the bibliography

• Solution Summary: Brief description of your solution and its distinguishing/innovative features. Include figures if needed

• Evaluation: Explain how the solution was evaluated, including experimental setup and key conclusions

Page 4 – Scientific and Technological Output:

• Scientific Production: Oral/written communications (articles, posters, interviews, etc.), ordered by importance. Include QUALIS if available. You may include accepted but unpublished works

• Submitted Papers: List submissions pending decision, including authors, forum, and evaluation progress if any

• Technical Production, Records, and Patents: Briefly describe any software or patents resulting from the work

• Awards: Include honors or distinctions, identifying the awarding body and the year. Pre-finalist stages can be mentioned

Page 5 and beyond – References

SBBD 2025 CTDBD Chair

Valéria Cesário Times (UFPE)

Program Committee

• Agma Traina (ICMC – USP)
• Ângelo Brayner (UFC)
• Caetano Traina Júnior (ICMC – USP)
• Carina Dorneles (UFSC)
• Carmem Hara (UFPR)
• Cristina Aguiar (ICMC – USP)
• Daniel de Oliveira (UFF)
• Daniel Kaster (UEL)
• Fábio Porto (LNCC)
• Flávio Sousa (UFC)
• Javam Machado (UFC)
• Jorge Barbosa (UNISINOS)
• José Antônio Macedo (UFC)
• José Maria Monteiro (UFC)
• José Palazzo (UFRGS)
• Karin Becker (UFRGS)
• Marcela Ribeiro (UFSCar)
• Marco Antonio Casanova (PUC-Rio)
• Mirella Moro (UFMG)
• Renata Galante (UFRGS)
• Renato Fileto (UFSC)
• Ricardo Ciferri (UFSCar)
• Ronaldo Mello (UFSC)
• Sergio Lifschitz (PUC-Rio)
• Valeria Times (UFPE) – chair

Contact for Additional Information

For further information, please contact the CTDBD 2025 Chair at: vct@cin.ufpe.br